Pin data to a folder in Onedrive or a SharePoint Online document library using the Microsoft365R package.

board_ms365(
  drive,
  path,
  versioned = TRUE,
  cache = NULL,
  delete_by_item = FALSE
)

Arguments

drive

A OneDrive or SharePoint document library object, of class Microsoft365R::ms_drive.

path

Path to directory to store pins. This can be either a string containing the pathname like "path/to/board", or a Microsoft365R::ms_drive_item object pointing to the board path.

versioned

Should this board be registered with support for versions?

cache

Cache path. Every board requires a local cache to avoid downloading files multiple times. The default stores in a standard cache location for your operating system, but you can override if needed.

delete_by_item

Whether to handle folder deletions on an item-by-item basis, rather than deleting the entire folder at once. You may need to set this to TRUE for a board in SharePoint Online or OneDrive for Business, due to document protection policies that prohibit deleting non-empty folders.

Details

Sharing a board in OneDrive (personal or business) is a bit complicated, as OneDrive normally allows only the person who owns the drive to access files and folders. First, the drive owner has to set the board folder as shared with other users, using either the OneDrive web interface or Microsoft365R's ms_drive_item$create_share_link() method. The other users then call board_ms365 with a drive item object in the path argument, pointing to the shared folder. See the examples below.

Sharing a board in SharePoint Online is much more straightforward, assuming all users have access to the document library: in this case, everyone can use the same call board_ms365(doclib, "path/to/board"). If you want to share a board with users outside your team, follow the same steps for sharing a board in OneDrive.

Examples

if (FALSE) {
# A board in your personal OneDrive
od <- Microsoft365R::get_personal_onedrive()
board <- board_ms365(od, "myboard")
board %>% pin_write(iris)

# A board in OneDrive for Business
odb <- Microsoft365R::get_business_onedrive(tenant = "mytenant")
board <- board_ms365(odb, "myproject/board")

# A board in a SharePoint Online document library
sp <- Microsoft365R::get_sharepoint_site("my site", tenant = "mytenant")
doclib <- sp$get_drive()
board <- board_ms365(doclib, "general/project1/board")


## Sharing a board in OneDrive:
# First, create the board on the drive owner's side
board <- board_ms365(od, "myboard")

# Next, let other users write to the folder
# - set the expiry to NULL if you want the folder to be permanently available
od$get_item("myboard")$create_share_link("edit", expiry="30 days")

# On the recipient's side: find the shared folder item, then pass it to board_ms365
shared_items <- od$list_shared_items()
board_folder <- shared_items$remoteItem[[which(shared_items$name == "myboard")]]
board <- board_ms365(od, board_folder)
}